About the Role
To obtain, maintain, and organize information and records pertaining to members and constituents of the
church; to greet and direct visitors and phone calls received in the church office; to direct and disburse
correspondence; to assist the Pastor(s) and leaders of the church; to create a balance of organization,
professionalism, warmth, and hospitality throughout the church office. This role will be staffed by two
persons working in a shared capacity to ensure continuity and institutional knowledge transfer.
Responsibilities
Primary Functions
Worship Preparation
• Update from template Worship schematic and for-print bulletin with information from the Pastor(s)
• Print weekly schematic for leaders and bulletins for members in preparation for Sunday use
• Prepare schematic for online worshipers and upload to website
• Generate QR code signage for digital schematic
• Place schematics, bulletins, sign-in booklets, QR code signage in Sanctuary for Sunday use
• Schedule and/or coordinate weekly liturgists, ushers, flowers, refreshments, custodial, etc.
• In consultation with Pastor(s), draft and send Wednesday “Journal” and Saturday “Worship
Journal” emails with essential Worship information, weekly calendar, etc.
Church Database
• Maintain records of membership, births, deaths, baptisms, weddings, member/visitor attendance
• Correspondence related to membership transfers, new members, etc.
• Update and maintain “working” membership directory for staff and leaders
Church Calendar & Facility Scheduling
• Maintain master calendar of events, functions, and room use
• Coordinate facility use requests including fee payment, insurance requirements, staff and other
support, approval of Pastors and/or Board of Trustees
• In consultation with Pastor(s), staff, and others, coordinate facility and personnel for weddings,
memorials, and other special services
Publicity & Social Media
• Coordinate master publicity schedule with Pastor(s)
• Prepare publicity graphics to be used in Worship, online, and other media
• Prepare flyers, brochures, and announcements that promote and facilitate church activities and
programs
• Post to Social Media platforms related to upcoming events, programs, concerts, daily inspiration,
Worship, important communication updates, etc.
Occasional Functions
• Prepare material for work areas and committee representatives as requested (minutes, reports,
brochures, tickets, etc.)
• Assist Finance office when possible (quarterly statements, credit card statements, volunteers, etc.)
• In consultation with Pastor(s), schedule and communicate monthly staff meetings
• Prepare and address member birthday cards each week for Pastor(s)’ signature
• Annual statistical reporting to District/Conference
• Prepare reports and correspondence to the District, Annual Conference, others
• Show facility/buildings for outside users
• Direct and supervise repair persons
• Recruit volunteers for office help when needed
Coordinate custodial schedule including special events, programs, weddings, memorials, etc.
• Maintain paper, printer, postage, and other supplies
• Coordinate annual Enrichment classes and facility use with LJUMCNS leaders
• Distribute church keys and maintain key log
• Other duties as assigned
Salary or Pay Range
Non-exempt (Part-Time, hours negotiable), compensation commensurate with experience
Where to Apply:
If interested, submit a resume and cover letter by email to Rev. Bob Rhodes (brhodes@lajollaumc.org) or by mail to 6063 La Jolla Blvd., La Jolla, CA 92037
Contact Name & Information
6063 La Jolla Blvd. La Jolla, CA 92037 Phone: (858) 454-7108 | Fax: (858) 454-2984
Email: info@lajollaumc.org | Website: www.lajollaunitedmethodist.org