Accountant (Hawaii UM Union)

Position overview

This is a United Methodist Church related organization (HUMU) that oversees the United Methodist churches and ministries in Hawaii and Guam. The Accountant manages financial, payroll, and administrative accounting functions for HUMU. This role is responsible for billing, revenue tracking, expense management, payroll processing, tax compliance, bank reconciliation, investment and fixed asset recordkeeping, QuickBooks maintenance, budgeting support, and financial reporting. The position requires strong accounting knowledge, accuracy, confidentiality, organization, and proficiency with QuickBooks.

Key responsibilities

1. Billing

• Maintain health and dental records for employees.
• Process additions and cancellations of coverage (health, dental, property, liability, workers compensation, automobile, preschool daycare).
• Create and manage spreadsheets for annual premium allocations.
• Record all changes in QuickBooks and consolidate other service charges provided to local churches.
• Email invoices to churches and individuals during the first week of each month.

2. Revenue Management

• Receive and record income from various sources (Conference, Walk to Emmaus, PIC, etc.).
• Assign accounting codes and classes; input data into QuickBooks weekly.
• Make journal entries for uncollected billing revenue as bad debts with board approval.

3. Expense Management

• Prepare check requests, classify receipts, and provide brief descriptions.
• Input check requests into QuickBooks, print checks, obtain two authorized signatures, and mail checks.
• Manage bills set up for autopay from the checking account.

4. Payroll

• Set up new employees for auto payroll, including personal information, salary, deductions, and allowances.
• Review and update payroll as needed; ensure direct deposit to employee bank accounts.
• Oversee semi-monthly payroll processing via QuickBooks.

5. Tax Compliance

• Review payroll tax forms and payments for federal and state withholding.
• Coordinate corrections with QuickBooks as needed.
• Ensure timely payment of taxes (federal, state, unemployment, GE tax) and file required forms online.

6. Forms and Regulatory Filings

• File quarterly and annual tax forms (941, HW-14, G-49, 1096, N-196, 1099, W-3, HW-30, W-2).
• Renew business registration online annually.

7. Bank Reconciliation

• Print monthly bank statements and update the cash register with direct payments, voided checks, and other transactions.
• Reconcile multiple checking accounts and make necessary journal entries for NSF checks and deposit corrections.

8. Investment Management

• Draft withdrawal requests, coordinate with signers, and monitor fund transfers.
• Reconcile investment funds and maintain records in Excel and QuickBooks.

9. Fixed Asset Management

• Maintain fixed asset spreadsheets; capitalize equipment over $500 and write off unused assets.
• Prepare quarterly depreciation schedules and record transactions in QuickBooks.

10. QuickBooks Maintenance

• Maintain the chart of accounts; add, delete, or inactivate codes and classes as needed.

11. Budgeting

• Prepare and distribute individual budget worksheets by class.
• Assist ministries in budget development, consolidate completed forms, and submit proposed budgets for board approval.
• Record approved budgets in QuickBooks before the new fiscal year.

12. Financial Reporting

• Prepare quarterly balance sheets, consolidated revenue and expense statements, investment activity summaries, and billing receivables aging reports.
• Export reports to Excel for presentation and analysis.

13. Auditing

• Prepare financial statements in accordance with US Generally Accepted Accounting Principles (US GAAP).
• Compile and provide all requested financial records, supporting documentation, and additional materials required for the audit process.

• Respond to auditor inquiries by preparing detailed explanations and supporting documentation as needed.

14. Additional Duties

• Maintain vendor, deposit, tax, personnel, board, insurance, and property files.

• Support special reporting requests not otherwise covered under financial reporting or auditing responsibilities.
• Respond to accounting-related emails, phone calls, and document requests as needed.

Required skills

• Working knowledge of accounting principles and financial recordkeeping.
• Proficiency with QuickBooks.
• Basic working knowledge of Microsoft Excel.
• Ability to manage deadlines, reconcile financial data, and maintain accurate records.
• Ability to handle confidential financial and personnel information with discretion.

Preferred qualifications

• Experience in accounting, bookkeeping, payroll, or financial administration.
• Proficiency with QuickBooks and basic working knowledge of Microsoft Excel.

• Strong organizational and time management skills.

• High attention to detail and accuracy in financial data entry, reconciliation, and reporting.

• Ability to handle confidential information.

• Strong accounting knowledge and the ability to communicate financial information clearly.

Practical application

• In practice, this role prepares monthly billing for church clients, reconciles multiple bank accounts, files quarterly tax forms, generates financial reports for board meetings, maintains accurate QuickBooks records, and supports ministries during the budget planning process.

Reporting structure

• Reports to: Hawaii District Superintendent

Starting Salary: $75,000

To apply: Send your resume and contact information to District Superintendent Rev. Dr. Tom Choi, dshawaii@calpacumc.org. 

Apply by November 16, 2026.

Updated as of September 6, 2026