Annual Conference

Exhibitor Information (Annual Conference 2026)

Wednesday, June 17, 2026 to Saturday, June 20, 2026

All exhibitor spaces for 2026 have now been reserved and we are not accepting any new inquiries.

  • If you are interested in a no-cost space in a separate area (no electricity, no table or chairs), please indicate on the form below in Question 4. You would provide a free-standing display but would not be expected to staff it. Traffic would primarily be around meal times. For some possible ideas, google or amazon the search term “free-standing tall sign holder”. We would provide the floor space, you would provide everything else.

We encourage all exhibits to incorporate the theme “Astonish” for message consistency. The 42nd Annual Session will be held in-person with online plenary participation available for those who are at high risk.

The 42nd Annual Session is currently accepting requests for exhibit tables in our event space per the following guidelines:

  1. Visit our web page at http://www.calpacumc.org/ac2026 for more information about the schedule and other resources. Look for the Schedule Overview on the website, and the Detailed Agenda in the Preliminary Report (available in May). You can also make hotel reservations at the reduced room rate via a link on this page.
  2. The event space is located at the La Quinta Club & Resort in La Quinta, California. The address is 49-499 Eisenhower Dr, La Quinta CA 92253.
  3. The closest airport is the Palm Springs International Airport (PSP), which is served by most major airlines. The second closest airport is the Ontario International Airport (ONT) in Ontario, California.  [Do NOT use the Pearson International Airport in Toronto, Ontario, Canada.]  
  4. Click here for a map of the resort. There is a “Download PDF map” link in the upper left. 
  5. Each exhibit is limited to one 6′ table and 2 chairs ($135), except by special arrangement or for special sponsors. These tables will *not* have linens on them. Please plan ahead.
  6. The exhibit area will be in the pre-function areas outside of the Flores Ballroom.
  7. Access to electricity is available but limited. Plan to bring an extension cord if you want electricity for your exhibit. Do not plan to plug in a fan or other cooling device. Battery-operated cooling devices are permitted.
  8. Set up for the exhibits will start at 8:30 AM on Wednesday, June 17, 2026. Conference Members may begin check-in at approximately 8:30 AM on Wednesday in the exhibit area and gatherings will begin on Wednesday, June 17 at 11:30 AM for clergy (Orders Luncheon in the Fiesta Ballroom) and 1:30 PM in the Flores Ballroom for everyone (Opening Worship). Everyone will be checking in beginning Wednesday morning.
  9. Activities in the Flores Ballroom end at approximately noon on Saturday, June 20, 2026. Exhibit tables must be vacated by Saturday night at 5:00 PM, no exceptions.
  10. No shipping of materials directly to the hotel or storage by the hotel will be available.
  11. Exhibit space is very limited by the size of the pre-function space. All exhibit applications must be approved by an Executive Director, with preference awarded to those whose booths directly support the mission and ministry of the conference.
  12. If approved, you will receive an emailed invoice with payment instructions from the Annual Conference Registrar (dataservices@calpacumc.org). If not approved, you will receive an email to that effect. Invoices should be paid online or by check by Monday, June 1, 2026. If unpaid, your vendor space may be re-assigned to someone else.
  13. The sale of items is restricted to non-food items and all items for sale must be pre-approved by an Executive Director.
  14. Cancellation Policy: Cancellations within two weeks of an event are non-refundable. Exceptions may be approved upon written request but are issued only with the approval of an Executive Director. Refunds within two weeks may be denied for any reason, including budgetary concerns.